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Virtual Executive Assistant Entry level

May 5, 2026

Yze Group is a privately owned company that specializes in the acquisition, renovation, sales and leases of real estate development including single-family and multi-family buildings in New Jersey and its surrounding states. The Company's mission is to sell or lease well-designed, family-oriented homes that complement the lifestyle of its residents. The Company's principals believe deeply in quality construction, customer service, and architectural integrity. Our focus on client satisfaction has allowed us to maintain a competitive edge in the industry and build lifelong relationships while reporting consistent growth and profitability year over year. Role Overview The virtual executive assistant is responsible for supporting the company across all aspects of the business, including calendar management, travel booking, and day-to-day needs. They must also manage special projects for the Managing Director and corporate office including planning and executing corporate gatherings, offsites, speaking engagements, and other events. To be successful, the virtual executive assistant must be detail oriented, a strong communicator, and able to manage multiple projects at any given time. KEY RESPONSIBILITES Executive Assistant Work <ul><li>Schedule all meetings and workflows for the Managing Director and oversee meetings that require immediate follow-up</li><li>Facilitate all domestic and international travel including full itineraries, and manage T&E budget tracking, complete expense reports in Concur</li><li>Track travel requests for the Managing Director's direct reports, assist with T&E tracking and budgeting for the zone</li><li>Build a network of key travel, restaurant, and other hospitality contacts to secure preferred rates and reservations</li><li>Create agendas for weekly leadership meetings and ensure all necessary materials are prepared</li><li>Create itineraries for executive visits and support executives as needed while visiting the zone</li><li>Build and maintain all PowerPoint presentations for executive meetings led by the Managing Director, including weekly and monthly business updates for the zone, recaps for domestic market visits, zone Town Halls, and other ad hoc needs </li></ul> Office Management <ul><li>Serve as the main point of contact for all office needs such as desk assignments, IT assistance, office supply orders, corporate directories, and general office management</li><li>Special Projects<ul><li>Corporate Event<ul><li>Source venues for all corporate and retail gatherings such as town halls, zone conferences, and holiday parties</li><li>Plan and execute corporate and retail zone conferences including travel and stay for 40+ people, agenda creation for a multiple day duration, meal selections, and presentation completion</li><li>Track and maintain budgets for large corporate and retail gatherings</li></ul></li><li>Real Estate<ul><li>Create project presentations for each market of interest for Givenchy's network evolution alongside real estate, finance, legal, and store planning teams to be pitched to the Global CEO and CFO</li><li>Maintain network evolution planning files alongside the Managing Director, partnering with mall leasing contacts for most current competitor sales and lease plans</li><li>Update the competitor index each month for the total zone and all relevant real estate projects </li></ul></li></ul></li></ul> Qualifications <ul><li>Bachelor's Degree in a relevant field</li><li>2-3 years of corporate work experience with a proven track record of efficiency and resourcefulness</li><li>Proficiency in Microsoft Office and Outlook</li><li>Excellent organization skills</li><li>Must be able to maintain confidentiality</li><li>Strong interpersonal skills and ability to collaborate effectively with local and global teams </li></ul> Additional Information We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, and to perform crucial job functions.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...