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[Remote] Executive Business Administrator, People
Note: The job is a remote job and is open to candidates in USA. GitLab is the intelligent orchestration platform for DevSecOps, enabling organizations to enhance developer productivity and accelerate digital transformation. The Executive Business Administrator will provide strategic support to senior leaders in the People Group, managing complex calendars, coordinating travel, and supporting recruiting and onboarding activities.
Responsibilities
- Support and partner closely with four People Group executives (Total Rewards, Talent Acquisition, People Strategy and Engagement, and Diversity, Inclusion and Belonging) while flexing to shifting priorities across their teams
- Own and proactively manage complex, high-volume calendars across multiple time zones, ensuring time is aligned to strategic priorities and key deliverables
- Coordinate extensive domestic and non-US travel end to end, including transportation, lodging, visas, and documentation, and accompany executives when needed
- Plan and execute events such as team off-sites, large meetings, team building activities, and company kick-offs in partnership with cross-functional stakeholders
- Support the full recruiting lifecycle for the People Group by scheduling interviews, coordinating with candidates and hiring teams, and helping organize onboarding activities
- Compile and submit timely, accurate expense reports and support related processes such as purchase orders using tools like Google Workspace, Navan, Zoom, and Slack
- Provide coverage and backup for other Executive Business Administrators, sharing best practices and helping drive consistency across the EBA community
- Run and lead special projects and ad hoc initiatives for People Group executives, taking ownership from scoping through follow-up while communicating clearly with partners
Skills
- Experience providing executive-level administrative support in a dynamic, fast-paced environment, ideally partnering with People, Product, or Engineering leaders
- Proficiency with Google Workspace, Zoom, Slack, Navan, and related tools and processes such as purchase orders, with the ability to quickly learn new technical tools
- Ability to manage complex, frequently changing calendars and travel across multiple time zones, and to plan and coordinate events such as off-sites and large meetings
- Demonstrated experience working independently, moving quickly between tasks, and using sound judgment to prioritize, solve problems, and anticipate executive needs
- History of building strong, collaborative relationships across teams, including partnering effectively with other Executive Business Administrators and stakeholders at all levels
- Experience supporting recruiting activities, including coordinating interviews, liaising between candidates and hiring teams, and assisting with onboarding logistics
- Strong organizational and communication skills with attention to detail, including preparing accurate expense reports and handling sensitive information with discretion
- Openness to working in an all-remote, distributed environment, with a sincere willingness to help others and contribute to a positive, 'one team' culture; diverse and transferable experience is valued
Benefits
- Flexible Paid Time Off
- Team Member Resource Groups
- Equity Compensation & Employee Stock Purchase Plan
- Growth and Development Fund
- Parental leave
- Home office support
Company Overview